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Accommodation

URGENT WARNING
It has been brought to our attention that a number of services providers (Exhibition Housing Management UK, Exhibitors Housing Services, Trade Show Housing etc.) are contacting delegates via e-mail and telephone and claiming to offer hotel reservation services for the 15th European Congress on Clinical Neurophysiology (ECCN 2015).

Please note that Congress organizers did not authorize them or any other service providers to contact delegates.

Only GUARANT International, as the official Congress Secretariat, is authorized to offer hotel reservation services for the ECCN Congress.

We strongly advise all delegates not to give out your credit card details or other personal details over the e-mail or telephone to these companies or any other unknown vendor.

No delegate details have been passed to these companies or any other by the Congress secretariat.
 

 

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 15th European Congress on Clinical Neurophysiology (ECCN 2015) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of ECCN 2015. 

List of hotels

A number of hotels of various categories at reduced rates are available for participants of ECCN 2015. All hotels are located within reasonable distance from the Best Western Premier Hotel International.

Hotel

Category

Price in EUR
SGL / DBL

Hotel International

Zone*

Barceló

****

165 / 175

1

Best Western Premier Hotel International

****

110 / 120

Congress Venue

Best Western Premier Hotel International – executive **** 200 / 200 Congress Venue

Continental

****

69 / 89

2

Continental – double for single use **** 74 2

Grandezza – De Luxe room

****

124 / 139

2

Grandezza – Superior room

****

134 / 149

2

Grandezza – Junior Suite

****

154 / 169

2

Grandhotel Brno

****

69 / 90

3

Grandhotel Brno – double for single use

****

78

3

Pegas

****

85 / 93

1

Royal Ricc

****

85 / 95

2

Apartment House Centre - suite

***

47 / 58

2

Apartment House Centre – DeLuxe Apartment

***

54 / 64

2

Cyro –  Standard room

***

64 / 73

2

Cyro – Deluxe room

***

73 / 83

2

Slovan

***

49 / 63

3

All rates quoted are per room per night including 15% VAT and breakfast except for Apartment House Centre. Please note that the price of accommodation at Apartment House Centre doesn’t include breakfast.

Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

*Travelling time to the Congress venue
Zone 1 – up to 5 minutes
Zone 2 – from 5 to 10 minutes
Zone 3 – from 10 to 15 minutes

Please note that price of accommodation is not included in the registration fees. 

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address eccn2015@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill the on-line accommodtion form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.   

All rates quoted are per room per night including breakfast (except for Apartment House Centre, which does not include breakfast) and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure. 

Reservation confirmation

Standard Rates

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. 

Hotel accommodation must be paid until August 19, 2015.  

In case you share the room with another congress participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the congress.  Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail eccn2015@guarant.cz  or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions 

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation:

Until August 19,  2015

Full refund (less 30 EUR handling fee)

August 20, 2015 – August 29, 2015

30% of total amount

August 30, 2015 – September 04, 2015

50% of total amount

September 05, 2015 – September 11, 2015

80% of total amount

From September 12, 2015       

100% of total amount

No show

100% of total amount

 

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Congress Secretariat will process all reservation requests by September 25, 2015 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

Methods of payment 

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Congress Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 27,895 CZK (January 2015).

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).

2. Bank transfer

Please note that payments by bank transfer will only be accepted by September 08, 2015. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).

Hotel accommodation must be paid in EUR:

Bank name: Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC: CEKOCZPP
Account name: GUARANT International spol. s r. o.
Account number: 478 533 893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 201503 …. (ID number from the Letter of Confirmation), Participant´s name* 

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.